Built by Lokentra
Operational Intelligence
for Google Workspace
Monitor users, govern Gmail, export Chat, and manage groups — from a single dashboard built for IT administrators.
The Problem
Google Admin Console is powerful, but it's scattered across dozens of screens. Getting a complete picture of your domain — who has access to what, which accounts are inactive, which forwarding rules are risky — requires hours of manual work and still leaves gaps.
MonitorWorkspace consolidates that visibility into a single, structured dashboard. No agents to install. No infrastructure to manage.
Setup in 10 minutes. Insight in seconds.
Features
User Monitoring
A unified view of every user in your domain with sortable attributes and real-time sync from the Google Admin SDK.
- Last login, 2FA status, storage usage
- Suspend, restore, and account review
- Inactive user detection (90+ days)
Gmail Governance
Audit Gmail security posture across your entire domain — without reading inbox content.
- External forwarding rule detection
- Delegate and shared access audit
- Suspicious filter identification
Email & Chat Transfer
One-click offboarding. Transfer a departing employee's email and export their Chat messages before account deletion.
- One-click email transfers with progress tracking
- Chat space and DM export to JSON
- Pause, resume, and retry support
Google Groups Management
Audit all groups in your domain. Identify external access risks and clean up stale memberships.
- External member and access auditing
- Stale group and member cleanup
- Group-by-user and user-by-group views
Posture Health Score
A composite governance score across four pillars, with actionable findings for each dimension.
- 4-pillar scoring: Identity, Gmail, Domain, Hygiene
- Sub-scores per pillar with specific recommendations
- Score change tracking over time
License Optimization
Track license assignments across your domain. Identify unused seats and reduce waste before your next renewal.
- Active vs. assigned license comparison
- Unused seat identification
- Monthly peak usage tracking
Posture Assessment
A single composite score built from four independently weighted pillars. Each pillar breaks down into specific, actionable findings.
Identity & Access
Admin two-factor authentication coverage, super admin account ratio, and detection of dormant administrative accounts.
Gmail Governance
External forwarding rule count, shared delegate access, and suspicious mail filter detection across the entire domain.
Domain & Email Auth
SPF, DKIM, and DMARC record validation and policy enforcement checks against DNS records for your domain.
Operational Hygiene
Never-logged-in accounts, users inactive for 90 or more days, and suspended account tracking across the organization.
Pricing
Free
$0
forever — up to 10 users
- User directory and group health audit
- Gmail governance (forwarding, delegates, filters)
- Email and Chat audit — metadata view
- 7-day audit history
- Community support
Pro
$1/user
per month, billed annually
- Everything in Free — unlimited users
- Full Gmail and Chat monitoring (silent mode)
- License management
- 30-day audit history
- Transfer and export packs (add-on)
- Email support
Business
$3/user
per month, billed annually
- Everything in Pro
- Unlimited email transfers
- Unlimited chat exports
- Group cleanup automation
- 90-day audit history + export
- Priority email support
Enterprise
Custom
contact us for pricing
- Everything in Business
- SSO / SAML authentication
- 1-year audit history
- Custom data retention policies
- Dedicated support with SLA
50% nonprofit discount · FERPA-compliant for education · PO and invoicing supported
Security & Compliance
MonitorWorkspace is built with a security-first architecture. Minimal permissions, full auditability, and compliance-ready from day one.
- CASA certified — Google Cloud Application Security Assessment
- End-to-end encryption — TLS in transit, encrypted at rest
- Minimal OAuth scopes — read-only for monitoring; write only for user-initiated actions
- Immutable audit trail — every admin action logged with actor, timestamp, and context
- Admin allowlist — only authorized super admins can access the dashboard
- FERPA-compliant — appropriate for K–12 and higher education environments
Use Cases
- Employee Offboarding Transfer email, export Chat, review access — all in one workflow
- Gmail Governance Audit forwarding rules and delegates across the entire domain
- Admin Role Audit See every admin privilege in one view — impossible in native Admin Console
- Chat Export for Legal Holds Export Chat messages and spaces before account deletion
- License Cost Reduction Identify unused seats and reclaim licenses before renewal
- Google Groups Cleanup Audit external members and remove stale group configurations
Operational intelligence for Google Workspace environments. Free for up to 10 users. No credit card required.
Connect your Google Workspace in minutes with a service account. No agents, no infrastructure, no ongoing maintenance.
